Electric Prayer

The Liturgy of the Hours, the Mass, and other things.

Changing the colour of the rubrics in Word – II

Posted by universalis on 5 October 2012

The last post described how to change the colour of the rubrics in Word.

Here is a much less intellectual way of changing the colour of the rubrics. I find it rather more fiddly, because of Word’s awkward user interface for searching and replacing. All the same, it provides a general answer to the question “How do I change the colour of all text that is not black?”. The basic technique will also work in word processors other than Word.

Use Edit > Replace or Ctrl+H to open the Replace dialog box. Use “More” to expand it to show all the options. You will now make three replacements.

1. Make all uncoloured text ‘strikethrough’

Click on “Find What”. Click on “Format” and pick “Font” from the menu. Click on “Font Color” and pick “Automatic” from the menu. Press OK.

Click on “Replace With”. Click on “Format” and pick “Font” from the menu. Click on the “Strikethrough” check box. Press OK.

The Replace dialog box will now look like this:

Press “Replace All”, and all the black text will have a line through it.

2. Change the colour of all non-‘strikethrough’ text

Click on “Find What”. Click on “No formatting” to remove your previously chosen formatting. Click on “Format” and pick “Font” from the menu. Click on the “Strikethrough” check box. Click on it again so that it is white. Press OK.

Click on “Replace With”. Click on “No formatting” to remove your previously chosen formatting. Click on “Format” and pick “Font” from the menu. Click on “Font Color” and pick the colour you want. Press OK.

The Replace dialog box will now look like this. Check that the “Find What” box says Not Strikethrough, because this is important.

Press “Replace All”, and all the rubrics will change colour.

3. Remove the ‘strikethrough’

Click on “Find What”. Click on “No formatting” to remove your previously chosen formatting. Click on “Format” and then pick “Font” from the menu. Click on the “Strikethrough” check box. Press OK.

Click on “Replace With”. Click on “No formatting” to remove your previously chosen formatting. Click on “Format” and then pick “Font” from the menu. Click on the “Strikethrough” check box. Press OK.

The Replace dialog box will now look like this:

Press “Replace All”, and the line will be removed from all the black text.

As with the previous technique, you can record this as a Word macro so that you don’t have to pick your way through the instructions every time.

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2 Responses to “Changing the colour of the rubrics in Word – II”

  1. rtm55 said

    A much simpler method, I think, to change the color of the text from Universalis. I don’t know if you can do this in all versions of Word. I use Ctrl + C to copy the text from Universalis into a Word document. Highlight all of the text in the Word document with Ctrl + A. Go into the “Font” pull down menu box, change the Font to Automatic. On mine, Automatic is black. Or you can chose the black color. Voila! Hope this helps. RM

    • Well, that is indeed much simpler if you want all the text to be the same colour. What my correspondent wanted, though, was for the rubrics not to be black but red. And that isn’t nearly as easy.

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